I-9 Audits and Form I-9: E-Verification, Documentation and the July 2023 Deadline

Are you confident your organization is in full compliance with Federal immigration laws, or are you at risk for being assessed costly fines, or worse, for potential violations?

It is a violation of Federal immigration law for any employer to knowingly hire employees who are not authorized to work in the United States. The Federal Form I-9: Employment Eligibility Verification, is used by employers as a record of their basis for determining the eligibility of an employee to work in the U.S. The form is maintained by the employer and made available upon request for inspection by officials of the Department of Homeland Security, The Department of Labor, and the Office of Special Counsel for Immigration-Related Unfair Employment Practices.

The ability for employers to virtually review I-9 supporting documentation ends on July 31, 2023. It is important for employers to understand what they will need to do to move forward after the deadline. Additionally, a new I-9 form is under consideration. The new form will be issued in the upcoming months in 2023. 
 

What's New?

-New Form I-9 is in the works for 2023!
-Deadline for virtual inspections of I-9 documentation is July 31st – what happens next?
 

What You Will Learn

-What is Form I-9 and who must comply?
-I-9 Documentation verification for remote workers 
-Exceptions for completing and retaining Forms I-9
-Employer and employee responsibilities when completing Form I-9
-E-Verify system
-I-9 and E-Verify: Know the difference
-E-Verify rules and procedures
-States with current E-Verify laws
-E-Verify self-audits: Key steps
-Common Form I-9 errors
-Procedures for correcting errors and omissions
 

Let's Discuss

-Form I-9 retention rules
-Form I-9 Internal and External Audits
-Levels of violations
-Self-audits
-Immigration and Customs Enforcement Audits
-Inspection Notices  
-Consequences of non-compliance
 

Why You Should Attend

The process of completing, storing, and properly disposing of I-9s can be daunting. The current Administration is strongly focused on immigration enforcement, and the chances of your organization being audited are higher than ever. Due to this increased focus, more employers are conducting proactive self-audits of their I-9s and supporting documentation. Additionally, more employers are participating in the Federal E Verify program, a web-based system that allows businesses to electronically confirm the eligibility of their employees to work in the United States. 

In this informative 90-minute program, you will be provided with the information you need to ensure your organization is Form I-9 compliant and understand what constitutes proper documentation, recordkeeping best practices, and methods for conducting self-audits.

We will discuss proposed changes to Form I-9 scheduled to take place in early 2023. You will also learn about the E-Verify process which can assist employers with good-faith immigration compliance. Additionally, joining us will provide you with insight into surviving an external audit best practices to avoid hefty fines and enforcement actions from ICE.
 

Background

In an effort to control illegal immigration, the Immigration Reform and Control Act (IRCA) was passed. The IRCA was enacted to legalize approximately three million undocumented immigrants, while at the same time, attempting to deter future undocumented immigration. In order to be in compliance with IRCA’s directives, all U.S. employers must complete a Form I-9 for each employee hired after November 6, 1986.
 

Who will Benefit

-Senior Leadership
-Human Resources Directors
-Human Resources Managers
-Human Resources Representatives
-Operations Professionals
-Compliance Professionals
-Recruiting Professionals
-Managers
-Supervisors
-Employees