Multi-State Payroll Taxation in 2023 

Many companies who do business in more than one State do not understand how to determine which State they must pay taxes to. They also do not understand that each State has different laws regarding residents and non-residents. This is very difficult to keep up with and to know what taxes to withhold. 

Besides State withholding, there are also local taxes in certain areas. Some States have local taxes for larger cities and other have them for every locality. You are responsible for making sure you are properly withholding for these localities and you have to know where and when to pay these taxes.  

Employees must be paid at least the federal Minimum Wage. However, there are also State minimum wages and sometimes those amounts are higher than the Federal Minimum wage. Whichever wage is higher is what the employee must be paid. 

Join us this February to learn what factors determine which tax the employer must withhold. We will explain the differences between residents and non-residents and how to properly report withholding for both these types of employees. You will find out whether your business has Business Nexus and what that means to you. No employer wants to face huge fines and penalties for failing to follow State laws and regulations. 

This session will help you know if you are in compliance and what to do if you are not. You will be given helpful websites to find out detailed information on withholding for these taxes and where to pay them to. You will be provided with the tools necessary to make sure your business remains in compliance with all of these things. 

When employees work in Multiple States, you must determine where their State Unemployment must be paid to. There are guidelines to follow to determine where these taxes are paid. This will be outlined in detail and examples will be given of different scenarios and how to handle them.

Areas Covered 

-Income Tax Withholding in 2023
-State Unemployment Insurance
-Wage & Hour Issues in 2023
-Local Taxes


Get Answers to 

-When does a State law take precedence over a federal law?
-What is Nexus and does your company have it?
-How to identify State minimum wage rates?
-How to recognize which State you pay Unemployment Taxes to?
-What are the 4 points to determine what State to pay UI to?


What You will Learn 

Many Employers do not realize they have to pay taxes for the State the employee is working in. There are guidelines to follow in each State and determinations to be made on which State governs for employees working across multiple States. 

We will go over the 4 factors on how to determine which State the Unemployment should be paid to and how to look at these factors. It is important to do this correctly or fines/penalties can be assessed. 

All factors must be considered when dealing with Tax laws and specifically across State lines. Keeping up with these is difficult which is why it is important to know where to research the laws and regulations and continuing education to keep up with them is key.

Why You Should Attend 

If your business has employees who work in different States, then this session will help ensure you are paying the proper taxes for Unemployment and Withholding. 

Are you only withholding and paying payroll taxes for the State you are located in? Many companies don’t even realize that they should be paying taxes to other States or localites. Even if you don’t have a physical presence or location in another State doesn’t mean you aren’t subject to withholding for that State. This is called Business Nexus and you will want to know if your business has it.  This session will define what Business Nexus is and what is required if you have it. 

Multi-State taxes can be very complex and hard to understand. Making sure you are in compliance is difficult. If you are unsure if you are withholding everything you need to withhold, then you would want to attend this session. We will cover the fundamentals of the different types of withholdings and unemployment you will need to be aware of.  We will also discuss how to determine which State to withhold taxes for and other things to consider. 

When employees work in more than one State, you may be unsure which State to pay Unemployment to. The rules to determine this can be confusing and you may not be aware of how to even make this determination. If an employee terminates and files for unemployment in their home state you run the risk of receiving penalties if you have not filed wages to the correct State for unemployment benefits. Attending this session will give you guidance on how to make the correct determination.


Who will Benefit 

-Payroll Professionals
-Tax Professionals
-Businesses operating in more than 1 State
-Businesses having employees who work in a different State than where the business location is or employees working in multiple States
-Businesses selling products over State lines



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