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Understanding how to manage employees in 2 or more states can be confusing. Managing payroll across multiple states is no longer optional – it’s a compliance risk.
When employees live in one state, work in another, or travel across state lines, employers must navigate a complex web of tax laws, withholding rules, and Department of Labor requirements. At the center of it all is tax nexus – the key factor that determines where and how your organization is liable.
From telecommuting employees to multi-state travellers, even small missteps in determining nexus, residency, or withholding can lead to penalties, audits, and compliance gaps.
This webinar breaks down the complexities of multi-state payroll and tax nexus, helping you understand how to determine proper taxation, apply state-specific rules, and stay compliant in 2026.
· Telecommuting and how & why it creates tax nexus and employer tax liability
· Understanding tax nexus and how it applies in multi-state payroll
· Residency v/s Non-Residency definitions
· Reciprocity agreements and their impact on withholding
· Resident and non-resident withholding rules
· Evaluating taxation across multiple work states
· What wages are subject to taxation
· Withholding compliance challenges and common issues
· Courtesy withholding – what it is, when it applies and what do you need to know
· State Unemployment Insurance (SUI) considerations
· Traveling employees and related payroll implications
· Local tax residency rules
· Department of Labor requirements across states
· Administrative and HR compliance concerns
· Case studies for real-world application
This webinar will be tailored to employers that have employees that may telecommute across state borders or work remotely and how employers can manage the tax liability and department of labor for those employees. Especially when these employees perform work in multiple states. Also, other state laws that affect payroll will be discussed.
This webinar will assist the participant to:
· How to look up state rules?
· How to review several state rules to determine the proper taxation
· Understanding Nexus and how it works?
· Case Studies that help bring examples and learning how to apply learning to real world scenarios
· Payroll Professionals & Payroll Managers
· HR Managers & HR Business Partners managing multi-state or remote teams
· Tax & Compliance Professionals
· Controllers, Finance Managers & Accounting Teams
· CPAs, EAs & Payroll Service Providers
· Benefits & Compensation Professionals
· Workforce Mobility / Remote Work Program Managers
· Legal & Compliance Teams handling employment regulations
Dayna is currently the Director of Payroll Operations at Ann & Robert Lurie Children’s Hospital of Chicago. Dayna has been heavily involved in the payroll field for over 17 years. Starting as a payroll clerk at a small Tucson company, Dayna moved on to be a Payroll Team Leader at Honeywell Inc. During Dayna’s time at Honeywell she obtained her FPC (Fundamental Payroll Certification) through the American Payroll Association. She also received several merit awards for Customer Service and Acquisitions and Divestitures.
Dayna is no stranger to teaching she has taught at the Metro Phoenix American Payroll Association meetings and at the Arizona State Payroll Conference. Topics including Payroll Basics, Global/Cultural Awareness, Immigration Basics for the Payroll Professional, Multi-State and Local Taxation and Quality Control for Payroll, International and Canadian payroll. Dayna has her CPP (Certified Payroll Professional) through the APA. She also serves on the National American Payroll Association on the National Strategic Leadership Task Force, Government Affairs Task Force (PA Local tax subcommittee). Dayna has received a Citation of Merit for her service along with being a Gold Pin member of the APA. Besides her payroll accomplishments, Dayna is certified in HR hiring and firing practices and is a Six-Sigma Greenbelt.
Clatid is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for 1.0 PDCs for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please visit - portal.shrm.org.
This webinar has been approved for 1.0 HR (General) re-certification credit hours toward California, GPHR, HRBP, HRMP, PHR, and SPHR recertification through the HR Certification Institute.
The use of this seal is not an endorsement by the HR Certification Institute of the quality of the activity. It means that this activity has met the HR Certification Institute’s criteria to be pre-approved for re-certification credit.
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