In payroll, we calculate the gross wages of an employee by meticulously following strict regulations on what must be or must not be counted as hours worked and taxable income. We pay the employee their net paycheck only by the payment method that is permitted. But what about in between? When it comes to deducting from the employee’s gross wages to achieve the net income are you also adhering strictly to the rules?
After calculating gross wages for an employee is accomplished, much more difficult decisions must be made. What must an employer deduct from an employee’s wages? What can be deducted legally? What can never be deducted? These questions and more must be answered correctly before processing that paycheck. And if this is the employee’s final check…the rules may change! Handling deductions is a complex task that payroll must get right every time for every payroll check. Failure to deduct the proper taxes could result in penalties on the employer from the IRS but making an illegal deduction for a fringe benefit or for collecting an overpayment can get the employer a visit from the federal Department of Labor auditor, the state department of labor auditor or both! Sometimes the federal government will allow the deduction but that certain states won’t.
In this webinar, we will discuss what can and what cannot be deducted from an employee’s regular paycheck as well as their final one. Failure to follow the regulations pertaining to employee wage deductions can result in substantial penalties and interest.
Areas covered in this Training
-Taxes—which are mandatory, which are a courtesy, and which ones the employee controls
-Child support—the limits but not beyond
-Tax levies—federal and state
-Creditor garnishments—how many can you honor and how often
-Voluntary wage assignments for “payday loans”—when are they required to be honored
-Handling fringe benefits such as health insurance or group term life
-Uniforms—when the employer pays for it and when the employee furnishes it
-Meals—when they become part of the employee’s wages
-Lodging—when it is part of the employee’s wages and when is it a perk
-Shortages—the employee came up short, so they must cover that right?
-Breakage—you broke it, so you have to pay for it, legal or not?
-Overpayments—the employee was overpaid so you can just take the money back, or can you?
-Advanced vacation pays—the employee knows the vacation hours were advanced so we can take them back when the employee quits, can’t we?
-Loans to employees: what terms can be set while the employee is still active and what can be taken when the employee terminates
-Employee purchases—active employees and terminated employees
-Anti-wage theft laws and the states
Why Attend This Training
Strict regulations apply to calculating an employee’s gross wages, particularly regarding what is counted as “hours worked” and “taxable income”. When deducting from an employee's gross wages to determine net income, an employer must adhere to the regulations or risk being subject to penalties and interest, which can add up to significant amounts. In this webinar, you will learn how to protect your company while complying with wage deduction laws. We will focus primarily on federal laws and general legal principles that apply to all (or most) states and may use some specific state examples as well. And will offer you insight into how to protect your company and stay compliant with laws regarding employee wage deductions.
Duration: 90 Minutes
-Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry LevelPersonnel
-Human Resources Executives/Managers/Administrators
-Business Owners/Executive Officers/Operations and Departmental Managers
-Any individual or entity that must deal with the complexities and requirements of paying employees
You may ask your Question directly to our expert during the Q&A session.
Vicki M. Lambert, CPP,
is President and Academic Director of The Payroll Advisor™, a firm specializing
in payroll education and training.
With nearly 40 years of hands-on experience in all facets of payroll
functions as well as over three decades as a trainer and author, Ms. Lambert
has become the most sought-after and respected voice in the practice and
management of payroll issues. She has
conducted open market training seminars on payroll issues across the United
States that have been attended by executives and professionals from some of the
most prestigious firms in business today.
A pioneer in electronic and online education, Ms.
Lambert produces and presents payroll-related audio seminars, webinars, and
webcasts for clients, APA chapters, and business groups throughout the country.
Ms. Lambert is an adjunct faculty member at Brandman University in Southern
California and is the creator of and instructor for their Practical Payroll
Online program, which is approved for recertification hours by the APA. She is
also the instructor for the American Payroll Association’s “PayTrain” online program
also offered by Brandman University.
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